Integrating Accessibility into PDF Documents from MS Office Applications

Sean Keegan

High Tech Center Training Unit for the California Community Colleges

Overview

 

 

 

Definitions

 

 

 

 

 

PDF Tags

 

 

 

Creating PDFs from MS Word

Notes:
Example files: 01 Volcanes.doc, 02 Word Example.doc, 03 Text Boxes.doc, 04 Word Data Tables.doc

 

 

Adding Tags to PDF Documents

Notes:
Example files: 05 Untagged PDF.pdf, 06 Untagged Example.pdf, 07 PDF Three Column.pdf, 08 PDF Repair.pdf, 09 PDF Data Tables.pdf

Untagged PDF documents may be usable with assistive computer technology, however, it is not possible to manipulate the reading order until the document becomes tagged. A PDF document created using Distiller would be an example of an untagged document.

 

 

Evaluating the Reading Order

Notes:
Example files: 05 Untagged PDF.pdf, 06 Untagged Example.pdf, 07 PDF Three Column.pdf

It is important to assess the reading order if the document contains a number of text boxes or sidebars as these are not always organized into a logical reading order.

 

 

Manipulating the Reading Order

Notes:
Example files: 05 Untagged PDF.pdf, 06 Untagged Example.pdf, 07 PDF Three Column.pdf

The TouchUp Reading Order tool may also be used to reclassify headings, tables, or images in the document

 

 

Resources

 

 

 

Thank you